How to Add Multiple Email Accounts on Windows

Almost all tech gadgets nowadays have a feature to sync themselves with an email account. And if you’re a Windows user, you can add and use a variety of email accounts on your PC—all from a single place. In this article, we’ll dive into all the different ways to add multiple email accounts on Windows.

How to Add Multiple Email Accounts on Windows

There are two ways to add multiple email accounts to Windows; via Settings, or through the Mail app. Use the one that seems the most convenient to you.

You can add new emails to your accounts straight through Windows Settings. Here’s how.

  • Head to the Start menu search bar, type in ‘settings,’ and select the best match. Alternatively, press Win + I.
  • Then select Accounts > Email & accounts.
  • Click on Add account from the Accounts used by email, calendar, and contacts section.

From there, you can add a host of email accounts like Gmail,, Office 365, Yahoo, iCloud, and so on. For instance, we’ll add our Gmail account here.

As you can see, the program asked us for the name of the email addresses we wanted to add.

With your Gmail account all set up, we’ll now also add an iCloud account on top of it. As you can see below, as soon as you do this, you’ll get asked to enter your email address, name, and password.

Enter the credentials and click on Sign in—your iCloud account will be added instantly. Moreover, if you have multiple Microsoft accounts, you can add them by clicking on Add a Microsoft account from Accounts used by other sections.

So that’s all about adding new accounts to your Windows. But this isn’t all. After you’ve added your accounts, you can also manage them right from the Settings itself. For instance, in the Accounts used by email, calendar, and contacts section, expand any email and then click on Manage.

If you expand a Gmail account, for instance, you’ll have two options to pick from: Delete account from this device or Change mailbox sync settings.

From the mailbox sync settings, you can pick the download location, timing, and general sync options. Then click on Done.

2. How to Add Multiple Email Accounts on Windows via the Mail App

The Mail app, formerly also called Windows Mail, is a free email client developed by Microsoft that can help you send, receive and manage your emails right from its single interface. And while comparing Mail vs. Outlook results in the latter coming out on top with its sheer number of features, Mail is still a fantastic app for basic home use.

It was first released on Windows Vista and has been going strong with later versions on Windows 10 and Windows 11 since then. While it’s not in the league of email clients boasting of high-end features and other shiny UI options, it does the job well enough—in fact, it’s precisely this minimalism that makes it stand out.

Mail comes pre-installed on all the latest Windows operating systems. To get started with Mail, head to the Start menu search bar, type in ‘mail,’ and select the best match.

If you haven’t dabbled with Mail before, the installer will ask you to add a new account after the welcome page. Select Add account to add to your account. However, if, like us, you have used the Mail app before, simply click on the Settings icon below, and select Manage accounts. From there, select Add accounts.

Select the account you’d like to add, enter its details, and your account will be set up instantly. To add another account, you’ve to follow the same process. Head to Settings, click on Manage accounts, and select Add accounts.

Now enter the email, password, and other details and click on Sign in. You’ll be logged in to your second account just as easily.

Adding Multiple Email Accounts on Windows

And these, folks, are just some of the different ways you can use multiple accounts on your Windows. However, before we end, we’d also like to mention that these are just the default and, more importantly, the simplest methods to add multiple accounts to your email.

You can also run multiple emails through different third-party email clients—Thunderbird, Zoho, Postbox, and others are just some of the top choices to pick from.

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