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How to Become a Data Entry Specialist

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Many organizations require a huge volume of data to be organized and stored digitally. That’s where the data entry specialists come in. The data entry professionals are responsible for converting data into digital format to ensure smooth and efficient information handling.


In this article, we have covered all the aspects of the career path to help you know more about the job role. Let’s take a look.


Why Choose a Career in Data Entry?

Data entry is not a new career field and has been around for a long time. However, as more and more companies’ requirements for digitizing data have increased, so has the demand for the job role. The gig economy boom and growing outsourcing of back-office jobs by companies have contributed to the increased employment opportunities in the data entry industry.

Data entry professionals work in the administrative department of organizations and have little to no client-facing situations, making it one of the best career options for introverts. Along with the freedom to work on your own independently, you can choose your working hours by going for full-time, part-time, or freelance positions. That allows you to work in-house for the organization or from the comforts of your home.

Additionally, getting into the data entry industry is not difficult, and it does not require you to have high qualifications or extensive training. Despite that, being a data entry specialist opens doors for you to work in various industries, including health care, IT, banking and finance, logistics, and more.

What Does a Data Entry Specialist Do?

As mentioned earlier, data entry specialists are responsible for entering data in a digital format into a database or a record using applications. Additionally, there’s more to the part than just entering the data. The job also involves converting raw input data into valuable information using various methods, including calculations, sorting, and more.

The following are the responsibilities of a data entry specialist:

  • Gathering information to enter.
  • Ensuring accuracy of the data.
  • Organizing and maintaining data in documents or spreadsheets.
  • Keeping the data updated and free from errors.
  • Maintaining a backup of data.
  • Creating reports based on collected data for information analysis.
  • Ensuring data integrity and security.

Further, your responsibilities depend on the organization you work for. Large-scale organizations might require you to handle simple data entry operations, leaving the rest of the tasks like collecting information and creating reports for the team.

On the other hand, working for startups and mid-level organizations might demand working on all the operations, right from gathering information to entering data and creating information analysis.

Salary of a Data Entry Specialist

As a data entry specialist, you can be paid in various ways depending on the nature of your employment. If you’re a full-time data entry specialist, you get a fixed monthly salary. On the other hand, if you choose to work part-time or freelance, you can get paid per word, words you type per minute or hours you invest in a particular project, depending on your client.

According to Payscale, the average salary of a data entry specialist is around $40,157 per year or $15.92 per hour. Additionally, most organizations pay according to the speed and accuracy of typing. The higher your speed and accuracy of entering data, the more you get paid.

How to Get a Data Entry Specialist Job

Being a data entry specialist comes with a lot of advantages, including the freedom to work from anywhere you want and flexible work hours. Moreover, the job is a great career choice to make a decent amount of money and is less stressful compared to other careers today due to its lower complexity.

If this sounds like a career path you aspire to, here are some tips to help you get a data entry specialist job:

1. Pursue an Education

Typically, the job doesn’t require you to have higher qualifications. Most employers look for a high school degree or equivalent for the role. Some large organizations, however, may prefer candidates with at least a bachelor’s degree.

2. Improve Your Typing Skills

Being a data entry specialist requires you to enter data into a computer as a major part of your role. You need a good typing speed with closer attention to detail and accuracy. Try these best sites to learn or practice faster touch typing on computers. It would be best if you could reach a typing speed of a minimum of 35 words per minute for the job role.

Additionally, you can enhance your written communication skills to succeed in the industry. Practice grammar with the best English grammar apps to improve your language skills.

3. Gain Expertise in Microsoft Excel

As a data entry professional, you’ll spend most of your time storing data in spreadsheets and documents. Most employers look for candidates who are proficient in Microsoft Excel. Online courses allow you to easily learn the required skills for any job. We have rounded up some free Excel training sites and courses to help you become a spreadsheet master.

Moreover, brushing up on your Microsoft Office skills will help you advance in your job role in the industry. Here are some online tutorials, videos, and courses to help you learn Microsoft Office.

4. Get an Internship or a Part-Time Job for Industry Experience

Finally, gain hands-on experience as a data entry specialist by applying for jobs and internships. You can apply for part-time jobs or freelance gigs while you pursue your education. Here are some best job search websites you can apply for data entry jobs, whether full-time or part-time.

Additionally, it’s important to note that the data entry industry is rife with job scams. It’s essential to research the company you’re applying for and ensure it is a genuine employer.

Discover a New Career Path as a Data Entry Specialist

There are many benefits to being a data entry specialist, and it is an easy career path to pursue. You can choose to work as a full-time career option or, according to your time flexibility.

While focusing on your education or your aspired career choice, gain some extra income by pursuing a data entry job part-time. Improve your typing skills and upskill yourself with online courses to increase your earning potential in the industry.



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